22 Covetrus
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Inventory
Each registrant who maintains an inventory of controlled
substances must maintain a complete and accurate record
of controlled substances on hand and the date that the
inventory was conducted.
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Records must be maintained
at the location for at least two years some state record
retention may vary.
A complete inventory must be taken at least every two
years this is known as the biennial inventory. I recommend
a complete inventory be taken more frequently.
Inventories are to contain the following information:
Was the inventory taken at the beginning or close
of business;
Date the inventory was taken;
Name of the controlled substance;
Finished form of the substance (50 milligram tablet);
Number of dosage units of each finished form in each
commercial container (100 tablets); and
Number of commercial containers
(4-100 tablet bottles).
Recordkeeping and
inventory requirements
Every practitioner engaging in dispensing controlled substances is required
to keep records and maintain inventories. A registered practitioner is not
required to keep records of controlled substances that are administered in
the lawful course of professional practice unless the practitioner regularly
engages in the dispensing or administering of controlled substances and
charges patients, either separately or together with charges for other
professional services, for substances so dispensed or administered.
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What does this mean? It means if you are a veterinarian and you are trying
to make a living, you should be keeping controlled substances records.
What should your
records include?
All inventories
All receiving records (matching
invoices or packing slips from
distributors)
All administering and dispensing
records
All Drug Enforcement
Administration (DEA) Form 222s
(used for ordering C2 and C2N)
